Complaints Procedure

Ash Vehicle Contracts "Driving your business forward"

We aim to provide all our customers with a high level of service. However, if for any reason you are not satisfied with the service that you have received from us, please contact us and we will investigate and respond to your complaint.  If you are not happy with the response you receive and wish to make an escalated complaint, please follow our complaints procedure as detailed below.  We give our commitment that your concerns will be fully investigated.

How do I make a formal complaint?

If you have made a complaint to us and are not happy with the response that you receive then you can escalate your complaint.

Please send your complaint to:

Karen Elwall
Ash Vehicle Contracts
4 Quay West Business Centre
Quay Lane
Gosport
Hampshire
PO12 4LJ
[email protected]

Or telephone us on 02392 604293

What happens next?

  1. When the we have received your complaint, they will acknowledge it within two working days.
  2. We will then fully investigate your complaint and aim to respond within 10 working days.
  3. If the situation requires a longer investigation, we will contact you within 10 working days to inform you of this and let you know when you can expect our response.
  4. Your complaint will also be kept on file to enable us to monitor the number and types of complaints we receive.

What happens if I am not satisfied with the response I receive?

If you are not satisfied with the response that you have received then you have a period of 20 working days, from the date of our response, to make an escalated complaint to the Proprietor of Ash Vehicle Contracts.

If we do not receive an escalated complaint within 20 working days, we will consider the case to have been resolved.

If you wish to make an escalated complaint, please ensure that you include details of your previous complaint, and reasons for your dissatisfaction.  You should receive a final response within 10 working days.

All escalated complaints should be made in writing and include the following information:

  • Your name and contact details and other information if appropriate
  • The details of the initial complaint
  • A clear description of your concern or complaint
  • What steps you would like us to take to resolve the issue
  • Please write “Complaint” clearly on the top of your letter or in the subject line of your email.

Please send your complaint to:

Jeremy Elwall
Ash Vehicle Contracts
4 Quay West Business Centre
Quay Lane
Gosport
Hampshire
PO12 4LJ
[email protected]

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